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Super 8 Filmmaker John Porter, Toronto, Canada

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PLEASURE DOME TROUBLES 2018
May 3, 2018: Interim Staff - Call for Job Applications
January 2018: Board of Directors Email to Community
February 2018: "Friends" Letter to Board - Board Reply
March 2018 Meetings: Webpage - FB Event - FB Thread
AGM Notice - Code of Conduct - Board Members

2017 & 2014 Meetings: 2 Previous Community Meetings

INTERIM PLEASURE DOME STAFF
email from Board of Directors - May 3, 2018

Board Announces Succession Plan

Pleasure Dome Welcomes Kami Chisholm,
Interim Operations and Development Manager

Pleasure Dome has announced the appointment of Kami Chisholm as the organization’s Interim Operations and Development Manager. Formerly the Treasurer of the Board of Directors, Chisholm has resigned from the Board after two years of service in order to assume a newly created leadership role that will steer the organization’s restructuring and succession plan.

Chisholm is a queer, disabled, activist filmmaker and arts curator who has been making films for more than 20 years, since beginning her BA in Film Production and English from Loyola Marymount University. She also holds a PhD in History of Consciousness and Feminist Studies from the University of California, Santa Cruz, and a MFA in Film Production from York University. Her most recently completed documentary, Pride Denied (released in 2016 and distributed by Media Education Foundation and Vtape), explores topics such as a homonationalism and pinkwashing in the context of the 2014 World Pride festival in Toronto.
“Over the years, Pleasure Dome has become a vibrant and vital exhibition space for Canadian and international film and media arts,” says Chisholm. “I am thrilled to be working with our fantastic and dedicated board as Pleasure Dome continues to transition in new directions.”

Committed to a transparent succession plan in light of its accountability to diverse makers and local artists, the organization is now moving forward with an executive search. The job posting for the Operations and Development Manager can be found here.
Deadline for applications are July, 5, 2018.

“As we move forward in our search for the organization's Operations and Development Manager, Kami’s dedication and commitment to experimental media art and its unsung voices will be a tremendous asset,” says Board Chair Leslie Supnet. “Her leadership will provide strong continuity for the health and future of the organization.”

^^^

CALL FOR JOB APPLICATIONS
Posted May 3, 2018 on Pleasure Dome website

Employment - Operations and Development Manager
Salary: $37,000 per year, plus health benefits.
Term: 4 days per week (30-35 hours).
Closing Date: July 5, 2018 at 5pm.

Pleasure Dome (PD) is an artist-run exhibition collective dedicated to the presentation of artists film, video and experimental media. With a curatorial mandate to program time-based work from local, national and international artists, Pleasure Dome presents a variety of different genres, styles and traditions from those of the historical avant-garde to contemporary post-modern strategies of video/film mixes, and other attempts to re-imagine the modernist experimental tradition. In an effort to foster a diverse and inclusive screening environment which encourages attendance from as many sectors of the public as possible, Pleasure Dome screens innovative works in engaging and “expanded” presentations which include installation and other unconventional exhibition formats.

Committed to year-round experimental media arts screening programs via expanded presentation forms, PD is seeking a dynamic, nimble, creative, organized and passionate candidate to contribute to PD’s success. Reporting directly to the Board of Directors, the ideal candidate will be joining a small team dedicated to fostering the best of experimental film and video — in all its classic and emerging forms, ranging from local to international — for our audiences. PD is at a critical junction in its 40 year history, and seeks a candidate that can help steer the organization into its next phase.

PD is strongly committed to fostering diversity within our community. The organization is an equal opportunity employer and welcomes those who would contribute to furthering this mission, including, but not limited to: women, visible and invisible minorities, First Nations and Indigenous peoples, persons with disabilities, and persons across the spectrum of sexual orientation or gender identity. Should you require accommodation during the interview process, please let us know and we will work with you to meet your needs.

As the Operations and Development Manager, you will provide a range of administrative and operational support including the implementation and maintenance of office procedures to facilitate day-to-day operations, bookkeeping and financial reporting, writing grants, coordinating the execution of seasonal screenings and events, organizing print traffic (film and digital media), and liaising with the local and international arts community. The Operations and Development Manager will also be responsible for managing social media, website and print materials to promote PD’s events throughout the year.

The Operations and Development Manager is employed by and responsible to the Board of Directors of PD and will play a vital supporting role in upholding PD’s Mission and Vision. As the main contact of PD, you will maintain and foster relationships with artists, members, funders, sponsors, the Board, volunteers and the general public.

RESPONSIBILITIES
The Operations and Development Manager will:
* Be responsible for the day-to-day operations such as taking telephone calls & messages, occasional errand running, cleaning as needed.
* Develop & maintain a broad master calendar for all PD’s events and operations, which will include: programming, grants, and Board meetings
* Manage and oversee all projects in marketing of the Season brochures and poster, which will include activities related to the core seasonal programming Provide financial reporting to the Board of Directors.
* Coordination of all screenings and other programming including logistics, venue booking, installation, artist relations, health/safety, audience development and public relations
* Attend Board of Director meetings.
* Delegation of volunteers, students and interns.

Grant Writing
* Manage the financial aspects of all grant applications, manage the annual grants and programming calendar, and special project funding.
* Ensure timely reporting related to the application process, financial cash flow and expense management related to grant revenues.

Finance Management and Legal
* Ensure the maintenance of accurate financial records and prepare monthly budgetary reports.
* Liaise with auditors. Ensure that legal, contractual, policy and other obligations of Pleasure Dome are met.
* Attend board meetings in an advisory capacity and ensure that decisions of the Board are carried out and communicated as requested.

Outreach and Public Relations
* Maintain currently planned community outreach strategies and workshops, lectures, and related programs. Maintain relationships with the general community, funders, members and other arts organizations.

QUALIFICATIONS
* Completion of a post-secondary diploma in a related discipline or relevant combined experience.
* Minimum of 1-2 years of experience in a similar role within an office environment.
* Quickbooks proficiency; granting writing skills and familiarity with CADAC an asset.
* Must have experience in generating and managing social media content for Facebook, Instagram and Twitter, as well as web page content for WordPress.
* Experience with Google Docs.
* Experience in word processing, report preparation, office procedures/practices, scheduling and event coordination.
* Experience in grant writing.
* Organizational and administrative skills.
* Accounting and bookkeeping skills.
* Demonstrated knowledge of MS Office (Word, PowerPoint, Excel, etc.) as well as administrative,
* Excellent client service, oral and written communication, and time management skills.
* Familiarity with the media arts community in Toronto.
* Self-motivated and self-directed with responsibilities.

To apply, candidates should submit a letter of interest and CV in one PDF document by July 5, 2018 at 5pm to HRpleasuredometo@gmail.com. Please reference “Operations and Development Manager” in the subject line. No phone calls or visits please. For further information on Pleasure Dome, please refer to our website: http://pdome.org/

^^^

BOARD OF DIRECTORS EMAIL TO COMMUNITY

The following email was sent out January 19, 2018 from Pleasure Dome's account exactly as it appears below, with no formal greeting at the top or signature at the bottom:

Pleasure Dome <pleasuredometo@gmail.com>
Friday, January 19, 2018 9:30 AM

Tom Taylor is leaving Pleasure Dome

After more than 25 years working as the Program Co-ordinator of Pleasure Dome, Tom Taylor is leaving a position that is being eliminated. He was amongst the first paid employees of the artist-run centre, and oversaw its shape shiftings across the decades. Dedicated to a nomadic reframing of contemporary and historical media arts practices, Pleasure Dome has remained an industrious and puckish outsider, with a regularly shifting cast of board members who helmed up the programming, ensuring that new views and fresh voices could be entertained. Tom was an encouraging presence, helping to shepherd whims and daydreams into 400+ coherent programs since 1991, booking venues and finding ways to convert impossible technical requirements into savvy solutions. He was the co-editor of the landmark Lux: A decade of artists’ film and video, and oversaw numerous other publications, including Blueprint, Cinematic Folds, individual artist monographs and the forthcoming Sculpting Cinema. We wish Tom well with his new practices and projects.

^^^

LETTER TO BOARD FROM
"FRIENDS OF PLEASURE DOME"

February 5, 2018
Re: Program Co-ordinator

Dear Pleasure Dome Board of Directors,

As members of Pleasure Dome's extended community including past board members, exhibited artists, and loyal fans, we are concerned about your sudden decision to eliminate the position of Program Co-ordinator, forcing the departure of Tom Taylor from that position after 26 years. The Board made this decision without having consulted the membership and only informed members in an email sent January 19, 2018 (see above), many months after its action. We feel that email was too late, insufficient, misleading, insensitive, and not accountable, being not addressed to any specific community and left unsigned by any person or group.

Due to the Board’s failure to inform its members during the process of this action, we know only what we have heard second-hand, namely that Board members had been pursuing this action well before the Annual General Members Meeting in April 2017, during which no mention was made of any such plans for change. Moreover, nothing was mentioned on this at the public Community Meeting about Pleasure Dome’s future in January 2017. We are seeking transparency, however belated.

We are calling for you to organize now another public Community Meeting, distinct from your upcoming AGM, to address this issue within 30 days, but with no fewer than 15 days notice given. An email should be sent to the same list as on January 19, and just as with both the 2017 Community Meeting and 2014 Public Conversation, this meeting should be public, posted prominently on your website, and a Facebook event created which allows comments to be posted.

Thank you for your consideration,
(signed by 13 past board members, 1989-2011, and one guest curator, 2006)

^^^

BOARD OF DIRECTORS' REPLY TO
"FRIENDS OF PLEASURE DOME"

Deficit Plan Budget

Pleasure Dome's email reply to "Friends of Pleasure Dome" on February 12,
and shared February 13 to the Facebook event: Community Meeting Notice.

Dear Pleasure Dome members and community,

Recently, the Pleasure Dome board received a letter from members of the community requesting a special meeting to discuss recent changes within the organization. We welcome this opportunity to update you on the status of the organization in recent years, as well as changes this and previous boards have enacted to address structural issues within the organization. Please join us for this community meeting on March 11 from 2-4 pm at CineCycle, 129 Spadina Avenue, Toronto, ON.

In anticipation of this meeting, at which we will provide greater detail, we wish to take this opportunity to bring the community at large up to speed on some of the challenges the organization has faced in recent years that have spurred and necessitated the organizational restructuring undertaken by the board. The board has made most of these changes in response to new environments/demands on the part of the arts council agencies that primarily fund our organization. The board has also implemented key administrative improvements such as switching to a computerized accounting system, getting caught up with long overdue CRA obligations, amalgamation of updated bylaws, and computerized tracking of memberships, as well as continuing to write grants, create the seasonal programs, and restructure the budget in order to address the organization’s deficit.

^^^

One of the most important changes enacted by the board has been to shift budgetary priorities from an administration-heavy budget to one that is more balanced. In particular, we want to put artists first. There are several ways we have strived to do this. Firstly, we wanted to increase artist fees, which we’ve already done. Artist fees have gone up by 30-60%, and we aim to increase this percentage. Our goal is to allocate at least 25% of our budget to the payment of artist fees (four years ago the percentage was less than 8%). This will likely be the highest percentage of any artist-run centre, festival, or cinematheque in the country. We would like to take IMAA (the national standard for media arts fees) at their word, that their fee schedules are recommended minimums. We are paying, whenever we can, well above those minimums. We would like to become the gold standard for artist fees paid in this country.

We would also like to note that, for more than a decade, Pleasure Dome has paid more for its office than for artist fees. We feel that paying artists is more important than paying for an office. As such, one of the major changes/savings in our budget has been to end our office lease.

Secondly, in our many conversations with artists, they tell us that technical support and good projection is important. We believe that film revisions, file format uniformity, equipment testing and projection are central to what we do. As you know, in the past this has been largely left up to volunteer board members, which worked out OK when there were artists on the board. But over the years Pleasure Dome has seen several board iterations with very few artists, and the suboptimal results speak for themselves. We believe that looking after and projecting artist’s media is work that should be valued and paid for. A big part of our restructuring of the organization, including staffing, has been to address the changing labour needs of the organization.

^^^

Third, after years of institutional neglect, we wanted to turn our attentions to local artists. We feel that artists working here in Toronto are amongst the very best, and many have gone far too long without the attention they deserve. We have hosted many mini-retrospectives and reframings, and accompanied them with interviews and original writing. A few years ago there was a packed community meeting where artists protested the absence of local screen real estate. And of course they were right. This Pleasure Dome board has listened to those voices and responded.

Fourth, diversity. It’s not just a word. We hope that Pleasure Dome will never again have an all-white board and staff. Diversity is an embodied frame of reference, a culture of understanding, an unpacking of old truths. We have the most diverse board in the history of the organization, and perhaps not coincidentally, have run the most diverse programming. This is not just an ethical decision, however, about how to run the organization, it is also a key factor that the councils are looking at when funding organizations today, and Pleasure Dome has received warnings from the councils in recent years to this effect. Gone are the days when entire seasons exhibited only white artists. We want our organization to reflect the city we live in. We intend to continue to implement diversity in our programming and at all levels of our organization, which means a commitment to diversity of approaches as well as artists, and further, to the dismantling of dominant discursive practices.

^^^

Fifth, we believe that basic duties like looking after social media, which in other artist-run centres is run by the staff, should not be done by board volunteers, and changes to the structure of the organization have been made to lessen the large work burden currently placed on the shoulders of volunteer Pleasure Dome board members. We believe that print traffic, grant writing, venue contracts and negotiations, equipment wrangling and dealing with distributors are not activities that need to involve volunteers. This board has put in hundreds of volunteer hours - approximately 1200% more hours than those committed by board members on similar local organizations (as cited by our board chair, Christine Lucy Latimer, in a report delivered at the 2017 Annual General Meeting of members) - and we have done that to support and celebrate local makings. This has not been kept a secret! Please check out our programming calendars, or better yet, come on down to see our shows. We’re in the middle of a pretty hot season right now.

Finally, many of you may be unaware that Pleasure Dome has been running increasing deficits. In the previous two years, as this board has worked as quickly as possible to make cuts to the organization’s spending to address this (including moving, then eliminating, the office), the deficit nonetheless grew to more than 15% of our overall budget (please see the board’s deficit reduction plan here: https://drive.google.com/file/d/1yCjENIODIqc-bNiQJMDOSAOJXO-dkQgo/view?usp=sharing). Along with issues of diversity and administration, this has resulted in Pleasure Dome losing our multi-year operational funding from both the Canada Council and Ontario Arts Council. It has also left us with over $9000 in cuts to our funding this year, a year in which most organizations are receiving large bonuses from the councils. Without realigning priorities and restructuring the organization, in one to two years there likely would not have been any organization left. Given the gravity of the situation we were forced to consider the possibility of shuttering the organization completely if restructuring wasn’t possible. We believe that our restructuring plan is, however, a much better solution than this alternative.

^^^

We will be happy to discuss all this and more at our upcoming meetings. However, please keep in mind that we cannot and will not discuss anything related to human resources, including staffing decisions. As an employer, the Pleasure Dome board is required by labour law not to comment on the employment of current and past employees. We are, however, confident that the changes to the direction of Pleasure Dome that the board has made in recent years have been necessary and vital to the continued existence, health, and strength of the organization, and we look forward to involving you all in this ongoing process.

Sincerely, The Pleasure Dome Board of Directors
Kami Chisholm
Alexandra Gelis
Mike Hoolboom
Shahbaz Khayambashi
Christine Lucy Latimer
Jorge Lozano
Henning Frederik Malz
Hope Peterson
Leslie Supnet

"DEFICIT PLAN BUDGET" ATTACHED:
https://drive.google.com/file/d/1yCjENIODIqc-bNiQJMDOSAOJXO-dkQgo/view?usp=sharing

^^^

COMMUNITY MEETING NOTICES
February 9, 2018:
Webpage - FB Event

Pleasure Dome's webpage posted February 9.
Updated March 2 with venue change made February 22
(from Arcadia Co-op, Queens Quay, to 401 Richmond St. W.).

COMMUNITY MEETING NOTICE
Sunday, March 11, 2018, 2pm - 4pm,
The Commons, 4th floor, 401 Richmond St. W., Toronto

To all Pleasure Dome members, community members and artists – please join the Pleasure Dome Board of Directors in an open discussion about recent staffing and administrative changes at Pleasure Dome. This meeting will occur separately, and in advance of, Pleasure Dome’s Annual General Meeting (the announcement of which will be made later on in February).

Prioritizing full transparency and clear, informative practices across platforms, this notice will be made available on the Pleasure Dome website, and a Facebook event will be created. Please distribute to your networks via these channels accordingly.

Thank-you!

Please note: the location of this meeting has been changed to a fully wheelchair accessible venue. There is a ramp to get into the building, an elevator to the 4th floor, and wheelchair accessible bathrooms on that floor.

^^^

COMMUNITY MEETING FACEBOOK EVENT

Facebook event page created by Pleasure Dome - February 9, 4pm

Community Meeting Notice
Sunday, March 11, 2pm - 4pm
401 Richmond St. W., Toronto

Pleasure Dome Community Meeting
March 11, 2pm-4pm
The Commons, 4th floor, 401 Richmond St. W., Toronto

To all Pleasure Dome members, community members and artists - please join the Pleasure Dome Board of Directors in an open discussion about recent staffing and administrative changes at Pleasure Dome. This meeting will occur separately, and in advance of, Pleasure Dome's Annual General Meeting (the announcement of which will be made later on in February).

Prioritizing full transparency and clear, informative practices across platforms, this notice will be made available on the Pleasure Dome website, and a Facebook event will be created. Please distribute to your networks via these channels accordingly.

Thank-you!

Please note: the location of this meeting has been changed to a fully wheelchair accessible venue. There is a ramp to get into the building, an elevator to the 4th floor, and wheelchair accessible bathrooms on that floor.

^^^

THREAD ON FACEBOOK EVENT PAGE

John Porter > Community Meeting Notice
February 9 at 5:24pm

Fantastic! Thanks for allowing 4 hours. We'll need it! :)
Like · Comment

Lydia Oh > Community Meeting Notice
February 9 at 7:02pm

Will this meeting be streamed and/or recorded?
1 · Like · 1 Comment

Kami Chisholm
February 13
No

John Porter > Community Meeting Notice
February 9 at 8:37pm

Why did you just change the length of the meeting from four hours to two? Four was perfect, exactly what's needed for this issue. Better to finish early at three hours, than kick people out after two hours.
1 · Like · 4 Comments

Kami Chisholm
February 13
We've left some leeway with the booking in case it goes over, but it is not our goal to have a 4 hour meeting. Your suggestion for making the community meetings an annual thing is a good one though, and I think it likely that the board would support it. I will bring it up.

Pleasure Dome
February 14 at 6:36pm
Everyone is welcome to have any conversations they like with each other after the meeting has concluded. But there will be no conversations about any human resources issues at this meeting.

^^^

John Porter > Community Meeting Notice
February 10 at 5:21pm

13 past board members called for this meeting in a letter to the board February 5, concerned about the current board's lack of transparency with the general membership since before the last AGM.
The board's description of this event continues the lack of transparency and is misleading, referring to a "recent staffing change". It was last summer they suddenly eliminated their only staff position, the Program Co-ordinator, forcing the departure of Tom Taylor after 26 years, without consulting or informing the membership. :(
1 · Like · React · 4 Comments

Kami Chisholm
Edited · February 13 at 1:18pm

John, it would be helpful if you would stop spreading misinformation and conspiracies theories, as well as asking for things that would be illegal and unethical for any board of any organization to do: namely, discuss human resources issues. What you are suggesting we should have done - discuss the staffing aspects of the restructuring of the organization with the general membership - is outright illegal, and is not something that any board ever would do. In addition, the Pleasure Dome bylaws expressly empower the board to make all staffing decisions, and that is to make the organization in compliance with labour and human rights laws in the province/country. We have actually made every effort to be transparent and include people in changes to the direction of the organization that can be discussed, including holding a special consultation meeting last year, which you attended. We have expanded on why and how we have made ALL of the restructuring decisions over the past few years in our letter to the community, which I will also post here above, and we will be happy to further discuss anything related to the organization - except human resources issues, which we are legally prohibited from discussing with the membership - at this community meeting.
1 · Like

^^^

John Porter
February 13 at 2:21pm

This isn't a board meeting or a members meeting, it's a Community Meeting. Nobody, including board members, are required to talk about anything, but anyone else may talk amongst themselves about anything they want to.

Kami Chisholm
February 13 at 3:35pm

Absolutely not. The "community" does not have the information the board has as an employer, and it is not proper for the board to share the information it has as an employer, so it is not possible for the community to have a fully informed discussion. That is why boards exist, and what this board was voted in to handle. In addition, it would be a violation of labor law for us to even allow a discussion of any particular person's employment, whether or not said person consents to such a discussion. We can discuss the budgetary and other reasons that necessitated restructuring the organization (for example, given current funding levels, had staff compensation remained at 2015-16 levels, it would have consumed over 69% of our annual budget this year... in addition, since we had to engineer a surplus of at least $10,000 this fiscal year to address the deficit, we would have been left with only $17000 for ALL other expenses other than direct employee compensation. This is all public knowledge and you can see it in the budget we sent out). It is simply mathematically impossible for the organization to have continued operating in this manner. And we can discuss current staffing needs of the organization in general. But we will not be discussing, nor will we allow discussion, of the employment of any particular staff person. This is not up for debate, as it is both the board AND members obligation under the bylaws to abide by ALL laws, and that includes (especially) labor laws. Let me be clear, if any such discussions are raised, we will shut them down immediately. If attendees do not respect our legal obligations, they will either be asked to leave, or, if necessary, we will end the meeting. We want to have as full and open a conversation as we can, but all attendees will have to respect these limitations. As I said, it is not up for debate, as the legal requirements of the board and organization as an employer are not up for debate under the law, regardless of any individual opinions.
2· Like

Kami Chisholm
February 13 at 3:50pm

Please also note that the board has passed the following Code of Conduct as well as an anti-harassment policy that is now in effect for all of our events. This applies to everyone, including you John, and we will be enforcing it.
Code of Conduct - Pleasure Dome
1 · Like

^^^

Jennifer Chan > Community Meeting Notice
February 12 at 9:30am · Public

Why was I invited...? How may I help you? ??????
1 · Like

John Porter
February 12 at 2:08pm

Hi Jennifer. I invited you because you're among Toronto media artists, the main reason Pleasure Dome exists. Thanks for offering to help! Please attend the Community Meeting if you can, and get some background from your FB friends on the current and past boards. Buy a $10 membership 10 days before the Annual General Members Meeting on March 18 so you can vote, including by proxy.

Greg Woods replied · 4 replies

Greg Woods
February 13 at 4:42pm

I was wondering too why I was invited! :-D
1 · Like

John Porter
February 13 at 6:21pm

You're a Toronto Media Arts Exhibitor, like Pleasure Dome. Basically, I invited anyone I think may know of Pleasure Dome.
1 · Like

Greg Woods
February 13 at 7:27pm

Media Arts Exhibitor! I like that! :-D
1 · Like

John Porter
February 13 at 8:21pm

ECLECTIC Media Arts Exhibitor!
1 · Like

Greg Woods
February 13 at 8:43pm

Hahaha. Someday the phoenix will rise!
1 · Like

^^^

CODE OF CONDUCT

Pleasure Dome shared a link to the event: Community Meeting Notice.
February 13 at 3:58pm · Public

Please note that that this meeting, as well as all future events, will be governed by Pleasure Dome's Code of Conduct policy and Anti-harassment policy. We have had numerous reports of harassment over the past few years, and we have implemented these policies to ensure that all of our attendees, members, board, or staff are treated with respect at all of our functions. All new and returning members will be asked to acknowledge and sign these policies during the registration process.

These policies have been implemented solely to ensure the respectful and non-discriminatory treatment of all community members, not to stifle debate or hard discussions. We welcome all feedback, questions, and concerns around issues that the board is legally able to address with the public.

Code of Conduct - Pleasure Dome

^^^

Pleasure Dome email and webpage posted February 16.
Updated March 2 with venue change made February 22
(from Arcadia Co-op, Queens Quay, to 401 Richmond St. W.).

To Pleasure Dome Members:

ANNUAL GENERAL MEETING
Sunday, March 18, 2018, 2pm - 4pm,
The Commons, 4th floor, 401 Richmond St. W., Toronto
Agenda

To all Pleasure Dome members in good standing, please join the Pleasure Dome Board of Directors in an open discussion about the current status and future direction of Pleasure Dome. Come with ideas for upcoming screenings and events and help us form the new Programming Collective, either by standing for election or simply by casting your vote.

Your presence at the AGM is crucial to the democratic process of our non-profit artist-run organization. For those in attendance, light refreshments will be served.

Note: you must be a member in good standing for a minimum of 10 days prior to the AGM in order to vote. If you joined anytime between March – December 2017, you will be required to present your paper Pleasure Dome membership card in order to vote or register a proxy. All members who have joined after January 1, 2018 will be listed in our new membership database. To join or renew your membership, visit http://pdome.org/membership/.

If you are unable to attend, you can choose to vote by proxy. All proxies for this meeting must be received prior to March 16, 2018 at 6:00 pm. To designate a proxy, please fill out the form here.

** This location is fully is fully wheelchair accessible. There is a ramp to the entrance of the building. Once inside, there is a wheelchair accessible bathroom on the same level just outside the meeting room.

^^^

Agenda

1. Call for Quorum; welcome statement by Chair – Christine Lucy Latimer

2. Motion to approve Annual General Meeting agenda – Christine Lucy Latimer

3. Brief review of 2017 AGM Minutes; Motion to approve Minutes – Christine Lucy Latimer
2017 AGM minutes can be viewed here.

4. Written report from the Board Chair – Christine Lucy Latimer

5. Review of Financial Statements & Auditor’s Report for the Fiscal Year ending August 31, 2017; Motion to accept Auditor’s Report & Appointment of the 2018/19 Auditor – Leslie Supnet and Kami Chisholm
To view the 2016-17 Financial Audit, click here.
To view the 2016-17 Letter from the Auditor, click here.
To view the board’s deficit reduction plan, click here.

6. Proposed bylaw changes: click here to view the proposed changes.

7. Review of new policies for Board and Membership collective governance (Code of Conduct, Anti-Harassment Policy, Diversity & Inclusion Policy) – Christine Lucy Latimer
The new Code of Conduct and Anti-harassment policy can be viewed here.
The new Diversity and Inclusion policy can be viewed here.

8. Review of current status of 2017/2018 Board of Directors. All directors are entitled to serve for two terms.

Directors voted in for a partial year by the Board,
now standing for election for their first two-year term:
Hope Peterson
Shahbaz Khayambashi

Directors mid-way through their first two-year term
(these Directors do not stand for election at this time):
Leslie Supnet
Henning Frederik Malz

Directors mid-way through their second two-year term
(these Directors do not stand for election at this time):
Mike Hoolboom

Directors completing their first two-year term
(these Directors may stand for re-election at this time):
Christine Lucy Latimer
Kami Chisholm
Alexandra Gelis
Jorge Lozano

9. Nomination and Election of the new Board of Directors/ Programming Collective for a two-year term starting March 18th, 2018

10. Motion to end meeting

^^^

Board of Directors 2017/2018
April 23, 2017 - March 18, 2018

END OF 2-YEAR TERMS
Christine Lucy Latimer (2015-2018) 2.5 years, 2nd full year
Alexandra Gelis (2016-2018) 2nd full year
Kami Chisholm (2016-2018) 2nd full year
Jorge Lozano (2016-2018) 2nd full year
(Jorge Lozano resigned February 25, 2018, 3 weeks before the end of his 2-year term.)

MIDDLE OF 2-YEAR TERMS
Henning Frederik Malz (2017-2019) 1st full year
Leslie Supnet (2017-2019) 1st full year
Mike Hoolboom (1989/1990, 1996/1997, 2015-2018) 4th full year
(Mike Hoolboom resigned February 25, 2018, in the middle of his second 2-year term,
and 2 weeks before the public Community Meeting on March 11, 2018.)

END OF PART-YEAR TERMS
Hope Peterson (2017/2018) 1st half-year
Shahbaz Khayambashi (2017/2018) 1st half-year

All Pleasure Dome Board Members, 1989-2018

^^^

PREVIOUS PLEASURE DOME
COMMUNITY MEETINGS
Public Conversation, July 2014

JANUARY 2017 IN TORONTO

Pleasure Dome presented its

Board of Directors'
Community Meeting

A special community sound-out session.
Refreshments served! Facebook

Sunday, January 15, 2017, 2:30pm - 5pm

519 Community Centre, 519 Church St., Toronto

^^^

JULY 2014 IN TORONTO

A 9-month-long Facebook discussion, Oct 2013 to July 2014,
culminated in Pleasure Dome's event - "A Public Conversation":

Pleasure Dome presented

A Public Conversation on
Diverse Media Exhibition
Saturday, July 5, 2014, 5pm, free!

CineCycle, behind 129 Spadina Ave., Toronto

^^^